Features Pricing How It Works Start Free Trial
HIPAA Compliant · Built for US Healthcare

The Revenue Cycle
platform that
actually pays off

CARE RCM combines scheduling, billing, ABA data collection, clinical records, and patient payments — all in one HIPAA-compliant platform. Starting at $149/month flat — pricing that scales with your practice.

Start 30-Day Free Trial See All Features →
$0
Starting monthly price
0%
Avg denial rate reduction
0+
Modules in one login
carercm.com
Your Practice — Dashboard
$48K
Total Billed
$12K
Outstanding
94%
Clean Rate
Recent Claims
Jordan Williams$450Paid
Amar Singh$780Submitted
Lisa Chen$390Paid
Robert Davis$520Pending
The Problem

Your billing team is losing money every day

The average ABA practice loses 15–25% of collectible revenue to denied claims, manual errors, and missed timely filing deadlines.

📋
Spreadsheet chaos
Authorization tracking in Excel means missed units, over-billing risks, and hours wasted on manual lookups every day.
❌
Denial avalanche
Without real-time eligibility and smart billing rules, 15–20% of claims get denied. Each denial costs $25–50 to rework.
🔧
Tool sprawl
Scheduling in one tool, billing in another, data collection in a third. Staff switching between 4 logins, data falling through the cracks.
💸
Clearinghouse fees
Per-claim fees from clearinghouses add up. 500 claims/month at $0.87/claim = $435 just to submit — before any billing software cost.
🔒
HIPAA liability
Patient data in email attachments and shared drives is a compliance disaster waiting to happen. Fines start at $100 per violation.
⏳
Slow collections
Paper statements and phone tag for patient balances means some practices wait 90+ days to collect co-pays and deductibles.
Everything you need

One platform. Zero compromises.

Every module built specifically for ABA clinics and medical practices — not generic healthcare software bolted together.

Revenue Cycle

Claim to cash in record time

From appointment → auto-generated claim → EDI 837P submission → ERA 835 auto-posting. Every step automated, every dollar tracked.

📤
EDI 837P generation
Select claims, generate a HIPAA-compliant EDI file, submit to Office Ally or Availity in one click.
💰
ERA 835 auto-posting
Upload your remittance file and watch payments auto-match to claims. Contractual adjustments, patient responsibility, and reason codes all auto-calculated.
🗓
Smart Scheduling
Auth-driven booking with provider working hours awareness. Slot finder only shows times within each provider's configured schedule — blocked slots shown in red, day-off dates show no slots. No double-booking, no guessing.
📹
Zoom Telehealth Integration
Select POS 02 and a Zoom meeting is auto-generated and emailed to the patient instantly — no manual link sharing. Providers see a Join button directly in the appointment grid. Manual link override supported for any video platform.
🎯
Smart reason codes
CO-45, PR-1, CO-97 — auto-suggested based on payment scenario. Billers save 3+ hours per week on manual coding.
Payment Posting
Jordan Williams — Claim #CR-2026-0441
$450
Billed
$400
Allowed
$350
Paid
Contractual Adj.
$50.00
Patient Resp.
$50.00
Reason Code
CO-45 · Auto-suggested ✓
Telehealth Appointment
Ryan R. · POS 02
📹 Zoom meeting auto-generated
Join ↗
zoom.us/j/92345678901 · sent to patient email ✓
ABA / Behavioral Health

Built for BCBAs, not just billers

The only platform with flexible pricing that scales from solo practices to multi-location billing operations — including full ABA data collection, EVV, supervision logs, and compliance tracking alongside revenue cycle management.

🎯
Treatment plan builder
Build programs with skill targets across 4 specialties and 24 program types. Track mastery criteria, baseline data, and goal progress in one screen.
📱
Appointment-driven sessions
Sessions are linked to scheduled appointments. Overdue, today, and upcoming all visible at once. Enter notes late — DOS is always the actual appointment date, never the entry date.
📍
Electronic Visit Verification (EVV)
GPS check-in and check-out for home and community visits. Captures provider location, timestamps, and service type — 21st Century Cures Act compliant.
🧑‍🏫
RBT/BCaBA Supervision Logs
Log supervision sessions with activities checklist, BCBA and RBT acknowledgement, and BACB 5% compliance tracking. Printable monthly summary with signature block.
✅
Session Auditing
Clinical, billing, and compliance review notes on any session. Pass or flag with reason codes. Role-restricted to admins, managers, and BCBAs.
📋
Staff Compliance Tracking
Track RBT certifications, CPR/First Aid, HIPAA training, safety training, and annual reviews for all staff — with the same expiry alert system as provider credentialing.
Session & Compliance
Vocal Imitation
Correct: 8 / 10 trials · 80%
Emerging ↑
Matching Objects
Correct: 10 / 10 trials · 100%
Mastered ✓
EVV · Home Visit
📍 Check-in 9:02 AM Check-out 10:05 AM
63 min · GPS verified ✓
Supervision · Jul 2026
3 sessions · 4.5h 6.2% ✓ BACB
Clinical Documentation

Complete medical records built in

7 clinical record types. SOAP notes, vitals, diagnoses, medications, labs, documents, and allergies — all practice-scoped for HIPAA compliance.

📝
SOAP & clinical notes
Four-quadrant SOAP layout. Sign & lock notes with provider name and timestamp. Signed notes feed directly into clinical reports.
💊
Medications & diagnoses
Active medications, ICD-10 diagnoses, allergy flags shown at the top of every patient profile with severity color-coding.
📁
Document management
Upload PDFs, lab reports, insurance cards, consent forms, imaging. Categorized, searchable, downloadable.
📄
6 clinical report types
SOAP summaries, progress reports, discharge summaries, provider activity — export as PDF or Word in seconds.
Patient Medical Profile
⚠ Penicillin · Severe ⚠ Latex · Moderate
Active Diagnoses
F84.0 · Autism
F41.1 · GAD (Chronic)
Active Medications
Risperidone 1mg
Once daily · Oral
Latest SOAP Note · Jun 6, 2026 · Signed ✓
S: Parent reports improved focus at school. Sleep improved.
P: Continue current program. Review in 2 weeks.
Patient Self-Service

Patients pay online. You get paid faster.

A beautiful patient portal — branded to your practice — where patients can view appointments, see statements, and pay online with a credit card. Powered by Stripe.

💳
Stripe-powered payments
Patients enter card details and pay in under 60 seconds. Payments auto-reconcile in CARE RCM — no manual matching.
📧
Email delivery
Generate a statement and click Send. Patient gets an email with their portal login and a link straight to their balance.
📅
Appointment visibility
Patients see upcoming and past appointments — reducing no-shows and administrative calls to your front desk.
🔐
Secure login
Patient credentials generated from CARE RCM. First login forces password change. All data encrypted in transit and at rest.
C
CARE RCM
Patient Portal
Outstanding Balance $150.00
Statement #STM-20260601-0012
Billed$300.00
Insurance Paid-$150.00
You Owe$150.00
•••• •••• •••• 4242    12/27
🔒 Pay $150.00 Securely
Analytics & Reports

Know exactly where your money is

Real-time dashboards and reports that give you the financial visibility most practices don't have until their accountant's quarterly review.

📊
AR Aging report
30/60/90/90+ day buckets. Color-coded by risk of timely filing expiry. Filter by payer or provider.
🚫
Denial analysis
Which payer denies the most? Which reason code is most common? Root-cause your denial patterns and fix them upstream.
🛡️
Auth Utilization report
Units approved vs consumed per authorization across all patients. Color-coded — amber at 80%, red at 95%. Expiring soon flagged at 7 and 30 days. Export as CSV.
🏥
Multi-practice comparison
Compare performance across all your locations side-by-side. Which practice has the best clean claim rate?
AR Aging — Your Practice
0–30 days
$18,500
31–60 days
$9,200
61–90 days
$5,100
90+ days
$2,800
Auth Utilization
Jordan W. · Auth #4564
82%
Ryan R. · Auth #8821
45%
Alex M. · Auth #3312
97%
94%
Clean rate
6.2%
Denial rate
18 days
Avg. AR days
Artificial Intelligence

AI that does the work for you

Five AI features built directly into clinical and billing workflows. No separate app, no copy-paste. Each saves 20–60 minutes per use.

📝
AI Session Note Generator
Complete SOAP notes from trial data in seconds. Accuracy %, prompt levels, behavior incidents — all summarised into insurance-ready clinical language.
🚫
Claim Denial Analyzer
Denied claim? AI analyzes the payer, CPT, ICD codes, and AR history — tells you exactly whether to resubmit, appeal, or write off, with step-by-step instructions.
📄
Auth Letter Generator
Prior auth request letters generated in one click — complete letterhead, clinical justification, service table, and provider signature block. Print or copy as plain text.
📈
Clinical Progress Summary
Formal progress reports for insurance, supervisors, and parents. Covers every program and target with trend analysis, mastery status, and clinical recommendations.
⚠
Billing Anomaly Detection
Scans all claims for duplicates, outlier charges, missing diagnosis codes, and timely filing risks. Explain any anomaly with AI in one click. Free — no credits used for scanning.
Billing Anomaly Detection
HIGH
Duplicate Claims
Jordan W. · CPT 97151 · 07/08/2026 — billed 2×
🤖 Explain with AI →
MEDIUM
Stale Open Claim
Claim #CR-2026-0312 · 112 days open · timely filing risk
HIGH
Missing Diagnosis Code
3 claims with no ICD-10 — will be rejected by payer
5 anomaly checks · runs in <2 seconds · no AI credits used for scanning
Payroll

Payroll that runs itself

From provider timesheets to owner approval to CSV export — the complete payroll workflow built into your RCM platform. No separate payroll app, no spreadsheets.

⚙️
Flexible pay periods
Weekly, bi-weekly, semi-monthly, monthly, or custom. Auto-generate periods or create them manually (e.g. 1st–15th and 16th–31st). Status lifecycle: open → closed → processing → paid.
💲
Per-provider pay rates
Set clinical ($/hr) and non-clinical ($/hr) rates separately per provider per practice. Mileage rate defaults to IRS standard. Effective-dated for rate history tracking.
🕐
Provider timesheets
Every provider sees their rendered appointments for the pay period — clinical and travel — with auto-computed hours, miles, rates, and amounts. One click to submit for approval.
✅
Owner approval workflow
Select a period, review all submissions side by side. Approve with one click or reject with a reason — provider can correct and resubmit. Full audit trail.
📥
Payroll CSV export
Download approved timesheets as a structured CSV — provider, date, patient, CPT, hours, miles, rate, amount. Ready to import into QuickBooks, Gusto, or ADP.
Timesheet — Jul 1–15, 2026
Jul 8 · Jordan W.
🏥 Clinical 97151 · 1.0h
$85.00
$85/hr
Jul 9 · Ryan R.
🚗 Travel 12.4 mi · T2001
$8.31
$0.67/mi
Jul 11 · Jordan W.
🏥 Clinical 97153 · 2.0h
$170.00
$85/hr
Period Total $263.31
3.0h clinical 12.4 mi travel
✓ Approved
by Practice Owner
↓ Export CSV
QuickBooks · Gusto
HIPAA & Security

Enterprise-grade HIPAA compliance built in

Not bolted on — designed in. Every architectural decision in CARE RCM was made with HIPAA compliance as a first requirement, not an afterthought.

🔐
TOTP Multi-factor auth
Mandatory MFA for all users via authenticator apps. Backup codes for recovery. Session timeout with automatic lockout.
📋
Immutable audit logs
Every PHI access, every record change, every login — logged with user, timestamp, and IP. Compliant with HIPAA 45 CFR §164.312.
🏢
Practice-level data isolation
Multi-tenant architecture where each practice sees only its own data. A biller at Practice A physically cannot see Practice B's patients.
📑
BAA included
Business Associate Agreement executed at signup. No extra legal fees or waiting for compliance documentation.
HIPAA Audit Log
Sarah J. accessed patient record — Jordan Williams
Jun 8, 2026 · 09:14:22 AM · 192.168.1.45
🔐
MFA Verification Active
TOTP · Session expires in 14:32
Role-based access
Admin Provider Biller Staff Receptionist
✓ Business Associate Agreement Included at All Tiers
Infrastructure

Built on enterprise-grade infrastructure

CARE RCM runs on Amazon Web Services — the same cloud infrastructure trusted by hospital systems, health insurers, and the largest healthcare platforms in the country.

☁️
Hosted on Amazon Web Services
Production infrastructure runs on AWS under a signed Business Associate Addendum, with all PHI-handling services scoped to AWS's HIPAA-eligible service list.
🔒
Encrypted everywhere
TLS 1.2+ in transit and AES-256 at rest — across the database volume, file storage, and every backup snapshot. No PHI ever sits unencrypted.
🗄️
Durable, versioned file storage
Patient documents, claim files, and EDI batches are stored in Amazon S3 with versioning enabled — independent of any single server, with built-in protection against accidental overwrite or deletion.
💾
Automated daily backups
Encrypted, incremental snapshots run daily with a rolling retention window — so a server issue never means losing days of patient or billing data.
📡
Continuous monitoring
24/7 automated monitoring tracks server health, resource usage, and uptime — with instant alerting the moment anything needs attention, before it becomes an outage.
📜
Documented recovery plan
A formal Disaster Recovery Plan and Service Level Agreement define our recovery targets and uptime commitment — available for review by any practice evaluating CARE RCM.
🔒 SSL/TLS on every connection
📈 99.5% uptime commitment
🗂️ 7-day backup retention
📑 View SLA →
🛡️ View DR Plan →
By the numbers

Built to deliver results

0%
Average reduction in claim denials
compared to manual billing
$0K
Average monthly revenue recovered
per practice in first 90 days
0+
Integrated modules
in a single subscription
0x
Average ROI in first month
based on denied claims recovered
How it works

From appointment to payment in minutes

The entire revenue cycle — automated, auditable, and accurate.

1
Schedule
Create appointment. CPT code, provider, duration — all pre-populated from patient profile.
2
Render
Mark session as rendered. Draft claim auto-generated with all required fields.
3
Submit
Review claim, generate EDI 837P file, submit to clearinghouse. Done in under 2 minutes.
4
Post
ERA 835 file auto-posts payments to claims. Contractual adjustments and reason codes calculated automatically.
5
Collect
Patient responsibility billed via portal. Patient pays online with credit card. Balance clears automatically.
Pricing that scales with you

Pay for where you are. Not where you're not.

Priced on your monthly collections — not per provider, not per claim. Every tier includes every module. Your price only grows when your revenue does.

Starter
Solo practice · up to $25K/mo collections
$149/mo
Flat rate · No per-provider fees
All modules — scheduling, billing, ABA data
EDI 837P + ERA 835 auto-posting
Unlimited patients & providers
Patient portal + Stripe payments
Authorization tracking
BAA included
Start Free Trial
Growth
Small practice · $25K–$60K/mo collections
$249/mo
Flat rate · No per-provider fees
Everything in Starter
Payroll & timesheet management
Credentialing tracker
Staff production reports
Priority support
BAA included
Start Free Trial
Most Popular
Professional
Mid-size practice · $60K–$120K/mo collections
$399/mo
Flat rate · No per-provider fees
Everything in Growth
Multi-practice dashboard
Advanced billing hub & reports
Dedicated onboarding
EVV + supervision compliance
BAA + SLA guarantee
Start Free Trial
Enterprise
Larger practice · $120K–$250K/mo collections
$599/mo
Flat rate · No per-provider fees
Everything in Professional
Dedicated customer success manager
Custom EDI configuration
Quarterly business review
White-glove migration support
BAA + SLA guarantee
Talk to Sales
Group
Group
Multi-location · $250K+/mo collections
Custom
Negotiated rate · Volume discounts
Everything in Enterprise
Unlimited practices & locations
Volume-based rate negotiation
Custom integrations
RCM billing partner arrangements
Dedicated implementation team
Talk to Sales

💡 At Starter, you're paying less than 0.6% of monthly collections for the entire platform — scheduling, billing, ABA data collection, credentialing, payroll, and patient portal. The bigger you grow, the better value you get.

Not sure which tier fits? Talk to us — we'll match you to the right plan based on your monthly collections.

* Clearinghouse fees excluded. CARE RCM connects to your existing clearinghouse (e.g. Office Ally, Availity). Clearinghouse transaction fees are billed separately by the clearinghouse provider.

Referral program

Know a practice that needs this? Get paid for it.

Refer a practice to CARE RCM and earn a commission every month for 3 months — automatically, no strings attached.

🤝
You refer
Send a practice owner our way — by email, DM, or a simple intro call
✅
They sign up
Once they start a paid subscription, your commission starts automatically
💰
You earn 33% × 3 months
Equal to 100% of one month's subscription paid out over 3 months
🔁
No limit
Refer as many practices as you want — every referral earns the same commission
Plan referredMonthly earnTotal payout
Starter ($149)$49/mo$149 total
Growth ($249)$83/mo$249 total
Professional ($399)$133/mo$399 total
Enterprise ($599)$200/mo$599 total
Become a Referral Partner →
Early adopter offer

Be a Feedback Partner. Get rewarded for it.

We're looking for clinicians, BCBAs, and practice consultants who want to shape CARE RCM — in exchange for an exclusive deal you can't get anywhere else.

Spend 15–20 minutes testing a module, share your honest clinical reaction, and we lock in your early adopter rate permanently — even as we raise prices for everyone else.

🎁
2 months free trial
vs. the standard 1 month — full access to every module from day one
🔒
30% permanent discount — locked forever
Starter becomes $100/mo instead of $149, locked in permanently
💸
Referral commissions on top
Earn referral fees on every practice you send our way — same 33% × 3 months structure
Your effective rate after trial
$100/mo
vs $149/mo standard · Locked permanently
Apply as Feedback Partner →
Progressive Web App

CARE RCM on every device you use

Install CARE RCM directly on your phone, tablet, or desktop — no App Store, no Google Play. Works like a native app with push notifications for denied claims, auth expiry, and follow-up reminders.

📲
Install to home screen
Add CARE RCM to your Android, iOS, or desktop in one tap. Launches full-screen with no browser chrome.
🔔
Real-time push notifications
Instant alerts for denied claims, authorization expiry, and follow-ups due — even when the app is closed.
⚡
Fast load, every time
Service worker caches the app shell so CARE RCM loads instantly — even on slow mobile connections.
🔒
No App Store required
Updates deploy instantly — no waiting for App Store approval. Your team always has the latest version.
iOS Safari
Android Chrome
Desktop
CARE RCM
MK
$48K
Billed
$12K
Outstanding
Claim Denied
Claim #CR-2026-0441 — Aetna
Recent claims
Jordan W.
$450 Paid
Amar S.
$780 Pending
Lisa C.
$390 Paid
🏠
Home
👥
Patients
📋
Claims
💳
Payments
✓ Install to Home Screen
What practices say

Trusted by practices across the US

"We switched from Central Reach and saved $800/month immediately. The ABA data collection module is just as good, and the billing automation has cut our denial rate from 18% down to 4%."

SK
Sarah K., BCBA-D
Clinical Director, Brooklyn ABA Services
★★★★★

"The ERA auto-posting alone saves my billing team 6 hours every week. What used to take all of Tuesday now takes 20 minutes. And the reason code auto-suggestion is something I've never seen anywhere else."

MR
Michael R., Office Manager
Pediatric Associates of NJ
★★★★★

"We manage 4 ABA clinics and the multi-practice dashboard is a game changer. I can see the AR aging for all locations in one view. We recovered $22K in the first 60 days that had been sitting in unpaid denials."

LP
Lisa P., Billing Director
Sunrise Behavioral Health (4 locations)
★★★★★
Get started today

Stop losing revenue. Start with CARE RCM.

30-day free trial. No credit card required. Full access to every module from day one.

Start Free Trial → Request a Demo
30-day free trial
No credit card required
BAA signed at signup
HIPAA compliant
Cancel anytime
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Ready when you are

Start a free trial instantly or book a personalised demo — whichever works best for you.

+1 (571) 463-1216 | info@carercm.com
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🎉

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See CARE RCM live with your actual workflow — billing, scheduling, ABA data, or all three. 30-minute session, no pressure.

📅

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We'll reach out within 1 business day to schedule your demo at a time that works for you.